All you do is install the program, connect it to your Gmail, and download. It will do incremental downloads and even let you browse your downloaded email and attachments from within the app. Mailstore Home: Yet another free tool is Mailstore Home. Like Upsafe, Mailstore is Windows-only. What I like about Mailstore is that it has business and service-provider bigger brothers, so if you want a backup solution that goes beyond backing up individual Gmail accounts, this might work well for you.

How to Create OLM File or Outlook for Mac Archive on Mac Outlook 2016

MailArchiver X: Even though this solution isn't free, it's got a few interesting things going for it. First, it doesn't just archive Gmail data, it also archives local email clients as well. Somewhere on a backup disk, I have a pile of old Eudora email archives, and this could read them in and back them up. Of course, if I haven't needed those messages since , it's not likely I'll need them anytime soon. But, hey, you can. These two options are huge for things like discovery proceedings.

If you ever need to be able to do really comprehensive email analysis, and then deliver email to clients or a court, having a FileMaker database of your messages could be a win. It's been updated to be High Sierra-compatible. Just make sure you get version 4. If you're working on a DIY project of your own, this comprehensive guide to tech projects is a good place to start.

SysTools Gmail Backup: This product runs on both Windows and MacOS, and has a boatload of features including the ability to also download Yahoo and Hotmail accounts. This is our one problem with SysTools and leads to a cautionary note.

RAW Computing

It looks like the company's site hasn't been updated in a long time, with system requirements specifying a minimum of 1 GHz processor and MB RAM. We definitely recommend downloading and testing the trial version before deciding to spend on the full version.


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Our final category of solution are one-time backup snapshots. Rather than generating regular, incremental, updated backups, these approaches are good if you just want to get your mail out of Gmail, either to move to another platform or to have a snapshot in time of what you had in your account. Google Takeout: The simplest of the backup snapshot offerings is the one provided by Google: Google Takeout. From your Google settings, you can export just about all of your Google data, across all your Google applications.

It's easy, comprehensive, and free. I've used YippieMove twice, first when I moved from a third-party Exchange hosting provide to Office , and then when I moved from Office to Gmail. It's worked well both times. I found the fee to be well worth it, given its helpful support team and my need to make a bit of a pain out of myself until I knew every email message had made the trip successfully. Backup via migration to Outlook. He used some of Outlook's helpful migration tools to make the jump. From a Gmail backup perspective, you might not necessarily want to do a permanent migration.

Even so, these tools can give you a great way to get a snapshot backup using a completely different cloud-based infrastructure for archival storage. There is one more approach you can use, which is technically not forwarding and is somewhat more limited than the other on-the-fly approaches , but it works if you want to just grab a quick portion of your recent email, for example if you're going on vacation or a trip.

I'm putting it in this section because it didn't really fit anywhere better. That's Gmail Offline , based on a Chrome browser plugin. As its name implies, Gmail Offline lets you work with your recent about a month email without having an active internet connection. It's certainly not a complete backup, but might prove useful for those occasions when you just want quick, offline access to recent messages -- both incoming and outgoing. One of the reasons I do large "survey" articles like this is that each individual and company's needs are different, and so each of these solutions might suit you better.

Here at Camp David, we use a combination of techniques. First, I have a number of email accounts that forward to my main Gmail account, so each of them keeps a backup in addition to my primary Gmail account. Then, I use Gmvault running as a scheduled command-line process to download regular updates of both my Gmail archive and my wife's. Those downloads are then archived to my local NAS and backed up to the cloud.


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  • While individual messages may be a royal pain to dig up if needed, I have copies of almost each one, across a wide range of mediums, including one and sometimes two that are usually air-gapped from the internet. You can follow my day-to-day project updates on social media. Getting started with the Dremel Laser Cutter: Before the beam. I like Windows 7: Why should I pay to move to Windows 10? When it comes to innovation, even shipping cartons can be improved upon.

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    Please review our terms of service to complete your newsletter subscription. You agree to receive updates, alerts and promotions from CBS and that CBS may share information about you with our marketing partners so that they may contact you by email or otherwise about their products or services. You may unsubscribe from these newsletters at any time. Fiverr makes content marketing push with ClearVoice acquisition Fiverr said adding ClearVoice into its portfolio mix is part of a push to expand its target audience with more service offerings.

    Top 10 mistakes companies are making with local SEO Almost two out of five business leaders do not know if their website is optimised for local SEO. The SMB guide to industrial automation Robots aren't the exclusive purview of major enterprises anymore. My top productivity tools and tricks for managing my daily workflow edition Do you have too many items on your todo list or in your email inbox? Click More in the sidebar and then select All Mail. All emails, wherever they are and even if they are in the Bin, are displayed and this includes Archived emails.

    If the search box at the top of the Gmail page is used, it searches All Mail and so archived emails that match the search term will be included in the results.

    The best you can do is type has: It lists Inbox items and archived emails without labels. Select a folder in the sidebar and you can see the emails held in that folder. The Archive button in the menu bar at the top moves an email from the inbox folder to another folder.

    Microsoft Outlook

    Which folder you might ask? The aim is to move it somewhere else so that it is out of the inbox and out of sight. Select an email that you want to archive and click the Archive button. The first time you do this, it will ask if you want to create an Archive folder or if you want to use an existing folder, such as one you created earlier.

    How to clear your inbox by archive emails

    The choice is yours, but it makes sense to use a folder called Archive. Choose that option and the Archive folder is created for you and appears in the sidebar with the other folders. If you want to create your own folder for archived emails, mouse over the Folders in the sidebar in Outlook. You can then create a new folder and a box appears into which you can type its name.

    You can call it anything you like. When you want to view archived emails, just select the Archive folder or whatever folder you chose to use. Save my name, email, and website in this browser for the next time I comment. Leave this field empty. Clean up your inbox Affiliate link. Google Outlook. Be the first to comment Leave a Reply Cancel reply Your email address will not be published.